Deadlines & forms | Lab Innovations

Deadlines & Forms Checklist

Below is a list of important deadlines and forms that must be completed on time to ensure a smooth running of your event and to ensure you get the best possible rates on stand orders.

Failure to complete the below in time will result in late fee surcharges for stand orders and may affect you ability to build on your stand or during speaker sessions.

18.09.24

Please ensure to place any stand orders for stand fitting, electrics, graphics, AV, furniture or flooring by Wednesday 18th September as orders after this date are subject to a 20% late surcharge and graphics / floor coverings may not be accepted.

Stand orders early bird deadline Wednesday 18th September

*Subject to surcharge and availability past deadline date

18.09.24

Health & safety form

Compulsory

18.09.24

Risk assessment form

Compulsory

18.09.24

Shell scheme amendment form

Compulsory

18.09.24

Grid plan (PDF download)

Please download and return to lab_ops@easyfairs.com If you would like to know how to correctly complete a grid plan. Download our Grid plan FAQ

Compulsory

*For all exhibitors who have placed orders for electrics, spotlights or shell extras

18.09.24

Space only submission 

Please note any submission sent after Wednesday 18th September may not be approved in time and given permission to build

Required for form completion – Detailed stand plans including all measurements & dimensions / stand builders public liability insurance / space only build risk assessment / space only build method statement / type of flooring / space only health & safety declaration / construction phase plan

Compulsory

*For Space Only exhibitors or contractors building their own stand at the show

15.10.24

Web shop closes

My Easyfairs web shop closes for stand orders. Any orders past this date will be need to be made onsite, subject to onsite surcharges and may not be possible.

*Subject to surcharge and availability past deadline date

30.09.24

Lifting, Storage & Freight Orders

Please note any orders after this point will be subject to a late surcharge

*Subject to availability & surcharge past deadline date 

 ASAP

 Site Rules & Emergency Procedures

Please ensure all exhibitors and contractors attending site have read these documents prior to arrival. Access will not be permitted unless completed.

Compulsory

*For all exhibitors and contractors

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